ADMIN EXECUTIVE

About the role

An Admin Executive role providing administrative support and logistics coordination. You will handle general office duties, maintain filing systems, prepare documentation for tender submissions, issue invoices and delivery orders, and liaise with freight forwarders, transporters, and customs agents to coordinate export/import shipments.

Key responsibilities

• Handle general office duties including answering phones, managing incoming and outgoing mail, and supporting team members with administrative tasks
• Maintain and regularly update the company's filing systems for records and official correspondence
• Issue cover letters and quotations
• Prepare, compile, and organize all required documentation for tender submissions, ensuring compliance with guidelines
• Prepare and issue invoices and delivery orders (DO) accurately
• Liaise with freight forwarders, transporters, and customs agents to coordinate export/import shipments
• Monitor and track the status of shipments to ensure timely delivery and resolve any logistic related issues
• Perform any ad-hoc tasks assigned

Requirements

• Good communication skills in English and Bahasa Malaysia (Mandarin is an added advantage)

• Proficient in Microsoft Office (Word, Excel, Powerpoint)

• Strong attention to detail and ability to multitask efficiently

• 2 year and above of working experience in shipping, logistics, or admin-related roles

• Minimum SPM / Diploma in Business Administration, Logistics, or related field

  Working Hours:

  Monday - Friday 8:30am - 5:00pm

  Alternate Saturday: 8:30AM - 12:00PM

  Job Type: Full-time