Admin Executive

About the role

You will play a crucial role in managing office administration, supporting organisational processes, maintaining records and handling day-to-day correspondence. This role offers the potential for you to grow to senior roles as SACRED expands her operations.

Key responsibilities

• Handle general administrative duties and day-to-day office operations, including managing the office facility needs, receiving deliveries, handling vendor and third-party relationships and resolving simple administrative issues.
• Schedule founders' internal, external and client appointments, manage their calendars, prepare meeting agendas, attend and take meeting minutes.
• Maintain physical and digital filing systems of office equipment including creation of tags, databases, contracts, and other official company records. Handle confidential information with professionalism and discretion.
• Track and re-stock inventory and order office supplies, equipment, and pantry items.
• Manage internal and external correspondence, such as emails, calls including phone inquiries, WhatsApp and social media enquiries and official letters.
• Monitor budgets related to office expenses and administrative tasks and where required propose cost-effective solutions.
• Ensure compliance with company policies and procedures.
• Assist HR with onboarding processes, training coordination, and administrative support.
• Participate in brainstorming sessions and where possible contribute fresh, strategically grounded creative ideas that enhance client journey with SACRED Institute.
• Assist with internal and external event management including sourcing suitable venues, communicating with vendors for catering, and other event requirements. Send out event invites and receive RSVP responses from invited guests. Send reminders to event participants. Oversee running of the event on the day itself to ensure that everything runs smoothly.

About you

• Proven experience as an Admin Executive, Administrative Officer, or similar role
• Excellent communication and interpersonal abilities
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent time management and organisational skills and a proactive attitude to get things done
• Attention to detail and problem-solving skills
• Knowledge of office management procedures and administrative practices
• Based in Singapore
• Diploma in Business Administration, Management, or a related field (preferred)

About us

SACRED Institute, part of the SACRED ecosystem, is here to redefine the standard of modern relationships and cultivate a culture of intentional human connections, where every home serves as a safe sanctuary to resolve trauma patterns, build emotional safety, and foster deeply fulfilling and intentional relationships.