Admin Executive

Admin Executive

Location: Palghar, Maharashtra
Experience: 1–3 Years
Employment Type: Full-time | On-site

Job Summary

We are looking for a proactive and organised Admin Executive to manage day-to-day administrative activities and ensure smooth functioning of the office. The candidate will be responsible for office coordination, documentation, vendor management, employee support and general administrative operations.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth office functioning.
• Maintain office records, files, documents and administrative registers.
• Handle correspondence, emails, courier and dispatch-related activities.
• Coordinate with vendors, suppliers, housekeeping, maintenance and other service providers.
• Manage office stationery, pantry supplies and other administrative requirements.
• Maintain records of office assets, equipment and consumables.
• Coordinate office repairs, maintenance and service requirements.
• Assist in arranging meetings, appointments and internal events.
• Handle incoming calls, visitors and general office queries professionally.
• Coordinate with employees for administrative requirements and provide necessary support.
• Maintain attendance and leave records and coordinate with HR wherever required.
• Assist HR with joining formalities, employee documentation and other HR-related administrative work.
• Coordinate travel, accommodation and local transportation arrangements for employees and management when required.
• Maintain bills, invoices and supporting documents related to administrative expenses.
• Coordinate with accounts for submission and processing of administrative bills and expenses.
• Maintain and update MIS reports and administrative trackers.
• Ensure proper documentation and filing of important company records.
• Support management with various administrative and coordination activities as required.
• Ensure office discipline, cleanliness, safety and compliance with internal administrative policies.

Requirements

• Graduate in any discipline; B.Com/BBA/BA or equivalent preferred.
• 1–3 years of experience in Administration / Office Administration / Admin & HR coordination.
• Good knowledge of MS Office, especially Excel and Word.
• Strong organisational and coordination skills.
• Good communication and interpersonal skills.
• Ability to manage multiple tasks and follow up effectively.
• Should be detail-oriented and comfortable handling documentation.
• Prior experience in a pharma, chemical, manufacturing or trading company will be an added advantage.
• Candidates residing in or around Palghar will be preferred.

Key Skills

Office Administration | Vendor Coordination | Documentation | MS Excel | Record Keeping | Facility Management | Employee Coordination | Travel Coordination | MIS | Office Management | Communication | Follow-ups

Pay: ₹10,013.73 - ₹25,000.00 per month

Work Location: In person