Admin Executive

About the role

We are looking for an organised, responsible and proactive Admin Executive to support the day-to-day administration and coordination of our Johor branch. The successful candidate will work closely with the Johor operations team and Company headquarters to ensure administrative matters, documentation, correspondence and branch records are properly maintained.

Key responsibilities

• Manage the day-to-day administrative requirements of the Johor branch.
• Maintain proper filing and records for employees, clients, assignments and branch documentation.
• Prepare letters, reports, quotations and other business documents.
• Coordinate appointments, meetings, interviews and employee onboarding.
• Assist with attendance, deployment and operational records when required.
• Coordinate uniforms, office supplies, equipment and other branch requirements.
• Assist with invoices, supporting documents and general administrative records.
• Handle general telephone calls, emails and correspondence.
• Coordinate follow-ups and appointments arising from enquiries received.
• Provide general administrative support to the Johor operations team and Company headquarters.

About you

• Experience in Office Management, Human Resource Management or a related field is preferred.
• Experience in the security services, facilities management, manpower or other service industries will be an added advantage.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Good computer literacy.
• Proficient in Microsoft Office.
• Able to prepare professional emails, letters and basic business documents.
• Organised, responsible and detail-oriented.
• Able to maintain proper records and follow-up schedules.
• Good interpersonal and communication skills.
• Able to work independently with minimal supervision.