Admin Executive

Job Title: Admin Executive (Operations & Facilities Drafting)
Industry: Non-Banking Financial Company (NBFC)
Department: Administration
Employment Type: Full-time

Job Purpose

We are seeking a highly organized and detail-oriented Admin Executive with strong AutoCAD drafting skills. In this hybrid role, you will be responsible for managing day-to-day office administration, vendor management, and documentation, while actively supporting our infrastructure and branch expansion teams with accurate 2D space layouts, seat planning, and technical drawings for new and existing NBFC branches.

Key Responsibilities

1. AutoCAD Drafting & Branch Design Support

• Layout Modifications: Update, revise, and maintain 2D floor plans, seating arrangements, and spatial layouts for corporate and branch offices using AutoCAD.
• Infrastructure Design: Assist in drafting blueprints for localized requirements specific to financial institutions, including secure cash counters, gold loan vault zones, and customer lounges.
• Standardization: Ensure all technical office drawings strictly comply with the company's brand guidelines, regional fire safety, and building regulations.
• Archiving & Blueprint Control: Maintain a centralized, digital library of all CAD assets, architectural layouts, and site blueprints for quick corporate reference.

2. Corporate Administration & Facility Management

• Office Coordination: Manage routine daily office activities, handle incoming/outgoing correspondence, and oversee housekeeping and pantry operations.
• Vendor & Procurement Management: Liaise with vendors, fabricators, and interior contractors. Process purchase orders, verify invoices, and track administrative expenses.
• Asset Tracking: Maintain comprehensive inventory logs of office equipment, IT assets, and branch fixtures across multiple physical locations.
• Compliance Support: Support the legal and compliance teams by keeping office permits, licenses, lease agreements, and facility safety audits up to date.

3. Data Analysis & Excel Reporting

• Use advanced MS Excel capabilities (e.g., Pivot Tables, VLOOKUP) to manage project timelines, track facility maintenance costs, and monitor administrative budgets.
• Generate regular utility reports and facility management charts for upper management.

Qualifications & Requirements

• Education: Graduate degree in Business Administration, Commerce, or a related field. A formal Diploma or Certification in AutoCAD/Drafting is highly desirable.
• Experience: 1–3 years of experience combining general corporate administration with functional 2D AutoCAD drafting. Experience working within the BFSI or NBFC sectors is a strong plus.
• Technical Skills:
• Proven hands-on proficiency in 2D AutoCAD.
• Strong command over the MS Office Suite, particularly advanced MS Excel and MS Word.
• Soft Skills: Exceptional organizational ability, sharp attention to dimensional details, and the capability to collaborate across cross-functional finance, IT, and operations teams.

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s):

• Are you an immediate joiner?
• Do you have experience in Auto CAD drafting?
• Are you located in Thrissur or willing to relocate?

Work Location: In person