Admin Executive

Working Hours: 9:30 am-6:30 pm
Working Location: Shah Alam, Selangor

We are looking for a responsible and organized individual who can support our daily office operations and coordinate effectively between customers, suppliers, and internal teams.

The ideal candidate should be comfortable handling documentation, following up on tasks, and maintaining accurate administrative records.

Job Responsibilities

• Handle daily administrative duties and general office support.
• Prepare, organize, and maintain documents, filing, quotations, purchase orders, invoices, and other company records.
• Assist in processing customer orders and updating order/project status.
• Coordinate with customers, suppliers, sales team, production team and other departments when required.
• Handle phone calls, WhatsApp, emails and general enquiries.
• Arrange appointments, deliveries, meetings and related schedules.
• Perform data entry and maintain accurate records in company systems/files.
• Assist with purchasing, stock records and supplier documentation when required.
• Support management and other departments with ad-hoc administrative tasks.
• Ensure documents and records are properly organized and updated.

Requirements

• Minimum SPM / Diploma or equivalent.
• At least 1 year of administrative experience is preferred; fresh graduates are welcome to apply.
• Good knowledge of Microsoft Office, especially Microsoft Excel and Word.
• Able to communicate in English and Bahasa Malaysia.
• Good communication and interpersonal skills.
• Responsible, organized, and detail-oriented.
• Able to multitask and work independently.
• Basic knowledge of quotations, invoices, purchase orders, and general office documentation is an advantage.
• Experience in manufacturing, cabinetry, construction, or interior-related industries will be an added advantage.