Admin Executive

Job brief:

We are looking for a reliable and detail-oriented Admin Executive to manage petty cash documentation and general administrative paperwork. The ideal candidate will ensure accurate financial record-keeping for petty cash transactions and maintain organized, up-to-date administrative documents and files to support smooth day-to-day office operations.

Key Responsibilities:

1.     Petty Cash Documentation

• Record all petty cash disbursements and receipts accurately
• Maintain petty cash log/ledger with dates, amounts, and purposes
• Collect and file supporting receipts/invoices for each transaction
• Reconcile petty cash balance periodically (daily/weekly/monthly)
• Prepare petty cash replenishment requests
• Report discrepancies to supervisor/finance immediately

2.     Admin Paperwork

• Organize and file company documents (physical and digital)
• Check and verify invoices against purchase orders/delivery orders for accuracy
• Flag discrepancies in invoices and follow up with vendors or relevant departments
• Ensure invoices are properly approved before payment processing
• Prepare, process, and distribute internal memos, letters, and forms
• Maintain proper filing systems for easy retrieval
• Handle data entry and record-keeping tasks
• Ensure documents are properly signed, stamped, and archived
• Assist with correspondence and document tracking

Job Opportunities at:

• MyTown Cheras, accessible by MRT

Requirements:

• Prior experience in an admin or clerical role preferred
• Basic bookkeeping/petty cash handling knowledge
• Proficient in MS Office (Word, Excel)
• Detail-oriented, organized, and trustworthy with financial documentation
• Good communication skills.