Admin Executive

About the role

Handle daily invoicing and billing, including preparing and issuing customer invoices. Verify invoices against delivery orders, purchase orders, sales orders, and supporting documents. Perform accurate data entry and update records in the Million Accounting System. Maintain proper records of invoices, receipts, debit/credit notes and other financial documents.

Key responsibilities

• Prepare invoicing summaries, reports, and assist with monthly closing activities
• Follow up with customers regarding invoices, billing matters and payment status
• Coordinate with sales and logistics and accounting teams to resolve discrepancies or missing information
• Handle rental administration, including rental invoicing, receipt issuance and payment follow up
• Monitor outstanding payments and follow up with customers or tenants on overdue accounts
• Prepare, review, and distribute letters, memo's, reports and other official documents
• Assist in arranging meetings, preparing meeting documents, and recording minutes when required
• Ensure all documents and records are properly organised and readily available for reference or audit