ADMIN EXECUTIVE

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to management and departments, including preparing documents, reports, correspondence, and maintaining proper filing systems.
• Meeting & Schedule Coordination: Assist in coordinating meetings, appointments, and schedules. Prepare meeting agendas, record minutes, and ensure timely follow-ups on assigned tasks.
• Documentation & Records Management: Organize, maintain, and update company records, documents, and reports while ensuring confidentiality and accuracy. Knowledge of ISO filing systems and MSPO documentation/filling systems will be an added advantage.
• Office Administration & Coordination: Support daily office operations, including monitoring office supplies, coordinating with vendors, and ensuring office facilities and equipment are properly maintained.
• Communication & Correspondence: Handle internal and external communications, including emails, calls, and official correspondence in a professional manner.
• Data Entry & Reporting: Maintain accurate records, perform data entry, and assist in preparing administrative reports for management review.
• Project & Ad-hoc Support: Assist with special projects, research, data gathering, and other administrative tasks assigned by management.

Qualifications:

• Minimum 2 years of relevant experience in administration, office management, or related fields.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks, prioritize workload, and work independently.
• Professionalism and ability to maintain confidentiality of company information.

Language Skills:

• Proficient in both English and Bahasa Malaysia, with good written and verbal communication skills.