Admin Executive

About the role

The Admin Executive is responsible for ensuring the smooth day-to-day operations of the office by handling administrative tasks, coordinating internal processes, and providing support to management and staff. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

a. Office Administration

• Manage office supplies, equipment, and maintenance requests.
• Oversee filing systems, both electronic and physical, ensuring confidentiality and easy retrieval.
• Coordinate repairs, maintenance, and service contracts for office facilities.

b. Document & Data Management

• Prepare, review, and distribute letters, memos, reports, and other documents.
• Maintain accurate records of company documents, agreements, and employee files.

c. Meetings & Events

• Arrange meetings and prepare agendas.

d. Communication & Coordination

• Serve as the first point of contact for visitors, calls, and emails.
• Coordinate inter-departmental communications and ensure timely dissemination of information.

e. Other Duties

• Perform any other ad-hoc administrative tasks or special projects as assigned by the supervisor or management.

Job Specification

• Diploma or Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience in administrative or office management roles (1–3 years preferred).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.