Admin Executive

• Manage and maintain vendor and supplier records, including registration, documentation, quotations and related correspondence.
• Handle company registration, licences and certificates with SSM, CIDB, MOF, MBSA and other relevant authorities.
• Monitor licence, certificate, registration, road tax and insurance expiry dates and ensure timely renewal.
• Manage and maintain vendor agreements, tenancy agreements, service agreements and other company contracts.
• Coordinate with vendors, suppliers and external parties for document submission, renewal, quotations and administrative matters.
• Handle and monitor operating expenses, including recurring payments, subscriptions, utilities, rental, maintenance and other administrative expenses.
• Prepare and maintain payment requests, supporting documents and records for administrative and vendor-related expenses.
• Maintain proper filing and records of company documents, licences, certificates, agreements and vendor documents.
• Maintain an updated renewal and expiry tracker and follow up on outstanding or pending matters.
• Assist in tender, pre-qualification, vendor registration and project-related documentation when required.
• Liaise with government agencies, local authorities, vendors and relevant external parties on company administrative matters.
• Provide administrative support to management and assist with ad-hoc corporate and operational matters.

JOB REQUIREMENT

• Diploma or Degree in Office Management, Business Administration, Corporate Administration or other related fields.
• 1–5 years of working experience in administration, corporate administration, vendor management or related roles.
• Preferably with experience in the construction industry or familiar with construction-related administrative matters.
• Familiar with SSM, CIDB, MOF, MBSA/local authority registrations, licences and compliance documentation.
• Experience in managing vendors, agreements, licences, certificates, road tax, insurance and operating expenses is an added advantage.

Pay: RM2,500.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person