Admin Executive

Job Role: Admin Executive

Department: Admin

Location: JB Nagar, Chakala, Andheri East, Mumbai

Job Summary

We are looking for an organized and proactive Admin Executive to manage the day-to-day administrative operations of the office. The candidate will be responsible for office facilities, vendor coordination, procurement, inventory, documentation, and ensuring the smooth functioning of all administrative activities.

Key Responsibilities

• Manage daily office administration and facility operations.
• Coordinate with housekeeping and vendors.
• Manage office stationery, pantry supplies, and other administrative requirements.
• Handle vendor coordination, quotations, purchase orders, invoices, and payment follow-ups.
• Maintain records of office assets, inventory, and administrative expenses.
• Coordinate office repairs, maintenance, AMC, and other facility-related requirements.
• Manage courier, dispatch, documentation, and office correspondence.
• Assist in organizing meetings, events, employee activities, and travel arrangements.
• Prepare administrative MIS, reports, and expense statements as required.
• Ensure timely resolution of day-to-day administrative and facility-related issues.
• Support HR with employee onboarding and other employee-related administrative activities.
• Ensure compliance with office policies, safety guidelines, and administrative procedures.
• Perform any other administrative duties assigned by the management.

Requirements

• Graduate in any discipline.
• 1-5 years of relevant experience in administration / office management / facility management.
• Good verbal and written communication skills.
• Strong coordination and interpersonal skills.
• Basic knowledge of MS Office.
• Ability to manage vendors and external service providers effectively.
• Strong organizational and multitasking abilities.
• Good problem-solving and follow-up skills.
• Ability to handle confidential information with discretion.