Admin Executive

JOB PURPOSE

Provide reliable, hands-on day-to-day office administration. This role suits a hardworking, organised and dependable person who is

comfortable handling practical office tasks, documents, supplies, coordination and follow-up without needing constant supervision.

KEY RESPONSIBILITIES

 Manage daily office administration, filing, correspondence, couriers, visitors, meeting rooms and general office coordination.

 Maintain organised physical and electronic records so documents can be found quickly and handled confidentially.

 Monitor stationery, pantry, printer consumables and other office supplies; raise requests early and avoid unnecessary shortages or waste.

 Coordinate quotations and approved office purchases with Procurement/Finance while maintaining complete supporting records.

 Prepare letters, forms, simple reports, meeting notes, trackers and presentations when requested.

 Follow up maintenance, repairs, access cards, telecom, office-service providers and other day-to-day office requirements.

 Support new-joiner administration including files, workspace, access requests, equipment coordination and induction materials.

 Maintain administrative trackers and follow up outstanding actions until completion rather than only forwarding requests.

 Support management and other departments with reasonable administrative tasks during busy periods.

 Keep office areas, records and storage organised and professional.

REQUIREMENTS

 3+ years of office administration, office coordination, document control or similar practical experience; UAE office experience is preferred.

 Hardworking, reliable and willing to handle both routine and urgent practical tasks.

 Strong organisation, follow-up discipline, punctuality and attention to detail.

 Good Microsoft Office skills and confidence working with email, spreadsheets, shared drives and office systems.

 Good written and spoken English; professional and respectful communication style.

 Ability to manage confidential information and work with HR, Finance, Procurement and Operations without crossing approval authority.

KEY PERFORMANCE INDICATORS

 Administrative requests completed accurately and on time.

 Office-supply availability and record accuracy.

 Document filing, retrieval and version-control quality.

 Follow-up closure rate for office and maintenance actions.

 Low avoidable administrative errors, missing records or repeat follow-ups.

 Reliable attendance, responsiveness and support to internal teams.

COMPENSATION & BENEFITS

 Salary within the stated recruitment range based on experience and capability.

 UAE employment visa and medical insurance.

 Annual leave and return air ticket in line with company policy.

Pay: AED7,000.00 - AED10,000.00 per month

Work Location: In person