Admin Executive

Position: Admin Executive

Reporting to: Personal Assistant & Managing Director

Salary Range: RM3,000.00 to RM4,000.00

Company Description:

Golden Destinations by ICE HOLIDAYS Sdn Bhd is a leading B2B travel wholesaler in Malaysia, with a unique business model offering ready-made products and packages to partners, backed by established and matured branding. Our marketing concept is to develop marketable travel packages based on market demand and trends, offered through our dynamic B2B booking engine.

This is a full-time, on-site role as an Admin Executive at Golden Destinations by ICE HOLIDAYS Sdn Bhd's office in Malaysia.

Job Overview:

As an Admin Executive, you will play an important role in supporting the smooth and efficient operation of the office. You will be responsible for a range of administrative, coordination and clerical tasks, while providing support to the Personal Assistant & Managing Director to ensure timely follow-up and completion of assigned matters.

Key Responsibilities:

• Manage and coordinate day-to-day administrative operations to ensure the office runs smoothly.

• Provide administrative and coordination support to the Personal Assistant to the Managing Director and relevant departments as required.

• Assist with scheduling, meeting arrangements, correspondence, documentation and other administrative matters.

• Prepare, proofread and edit various documents, including reports, presentations, correspondence and other administrative materials, with a focus on accuracy and professionalism.

• Assist in coordinating and preparing meeting minutes for respective Company meetings, including recording key discussion points, decisions and action items, and ensuring proper filing and follow-up where required.

• Assist with general administrative documentation, filing and record-keeping to ensure information is properly maintained and easily accessible.

• Contribute to process improvement initiatives and support administrative projects as assigned.

• Prepare and issue purchase orders, track orders and coordinate with relevant parties to ensure timely delivery.

• Liaise with internal departments and external parties where required to coordinate administrative matters and follow up on outstanding tasks.

• Assist in coordinating and monitoring office building management matters, including building maintenance, facilities, utilities, access cards, season parking pass, cleanliness and other related office matters to ensure a smooth and comfortable working environment.

• Perform other administrative duties and ad hoc assignments as assigned by Management from time to time.

Qualifications:

• Required Language(s) (write, read & speak) – English and Bahasa Malaysia.

• Fresh graduates with a relevant degree are encouraged to apply.

• We are looking for Mandarin-speaking candidates who will be serving Mandarin-speaking customers

• Demonstrated ability to learn quickly and adapt to new challenges.

• Strong commitment to responsibilities, with a high level of reliability and integrity.

• Excellent organizational, communication and multitasking skills.

• Good attention to detail with the ability to manage multiple tasks and deadlines.

• Proficient in Microsoft Office Suite and other relevant software applications.

• Ability to work independently as well as collaboratively with different departments.

Benefits:

• Annual company trip

• Group PA insurance (confirmed employees)

• Performance-based yearly bonus

• Bi-annual performance reviews

• Medical coverage (registered clinics)

• Travel package staff discounts

• Monthly training & team-building activities

• Company uniform & travel claim reimbursements

• Access to employee HR app (leave, claims, payslips)