Admin Executive

MAIN RESPONSIBILITIES

• Provide day-to-day administrative support to ensure the smooth and efficient operation of the medical centre, including documentation, data entry, filing, and coordination of administrative matters.
• Coordinate and maintain schedules for medical appointments, screenings, and other centre activities. Ensure schedules are updated accurately and communicated promptly to relevant stakeholders.
• Liaise professionally with patients, employers, staff, healthcare professionals, external vendors, and other stakeholders through email, phone calls, and in-person communication to facilitate timely and effective service delivery.
• Create and maintain corporate clients’ accounts and data in our in-house IT system.
• Maintain accurate and up-to-date patient and administrative records while ensuring documents are properly organised, filed, and handled in accordance with centre procedures and confidentiality requirements.
• Work closely with healthcare teams, management, vendors, and service providers to coordinate supplies, equipment, appointments, facilities, and other operational requirements.
• Assist with daily operational matters and ad-hoc administrative tasks or projects assigned by management. Identify issues and follow up with relevant parties to ensure timely resolution.