Admin Executive

Admin Executive

Company: Handy sQuad Facility Management Pvt. Ltd.
Location: Thiruvananthapuram, Kerala
Experience: 1–3 Years
Job Type: Full-time

Key Responsibilities

• Manage day-to-day office administration and office operations.
• Handle procurement and purchase activities, including quotations, purchase orders, supplier coordination, and follow-ups.
• Manage vendor and supplier relationships, service coordination, and documentation.
• Maintain store management, inventory management, stock records, and material tracking.
• Monitor stock levels and coordinate inventory replenishment when required.
• Manage company assets, including asset allocation, tracking, maintenance, handover, and records.
• Coordinate office maintenance, repairs, housekeeping, utilities, and facility-related requirements.
• Manage stationery, uniforms, equipment, office supplies, and consumables.
• Maintain purchase records, invoices, bills, quotations, asset registers, inventory records, and administrative documents.
• Prepare MS Excel reports, MIS reports, trackers, and administrative reports.
• Coordinate with vendors and internal teams to ensure timely delivery of materials and services.
• Manage basic administrative software, office systems, and digital records.
• Monitor administrative requirements and ensure timely follow-up and closure of tasks.

Requirements

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 1–3 years of experience in Administration
• Good knowledge of MS Excel, MS Office, inventory management, procurement, vendor management, and asset management.
• Experience with administrative software, inventory/asset management systems, or ERP software is an advantage.
• Good communication, negotiation, coordination, documentation, and follow-up skills.
• Strong organizational, analytical, problem-solving, and multitasking skills.
• Ability to manage multiple administrative activities and meet deadlines.

Job Types: Full-time, Fresher

Pay: ₹15,000.00 - ₹25,000.00 per month

Application Question(s):

• Do you have experience in procurement and purchase coordination?
• Do you have experience in vendor management and supplier coordination?
• Do you have experience in inventory or store management?
• Do you have experience in asset management, including asset tracking and records?
• Have you used any ERP, inventory management, asset management, or administrative software?
• Are you willing to work from our Thiruvananthapuram location?
• What is your current/expected salary?
• How soon can you join?

Experience:

• Administration: 3 years (Required)

Work Location: In person