Admin Executive

Responsibilities And Duties

• Daily Office Operations
• Ensure smooth, efficient, and compliant daily administrative and office operations;
• Manage and coordinate with vendors/suppliers for office supplies, equipment, cleaning services, EMS, maintenance, transportation, and other office-related services;
• Handle and monitor procurement activities, including sourcing suppliers, collecting quotations, comparing costs, tracking orders, and coordinating acceptance;
• Manage office supplies, equipment, and operational needs to ensure timely and sufficient availability;
• Monitor office facilities and coordinate maintenance and issue resolution when needed;
• Support the preparation and organization of company events, internal activities, and office decorations according to plan;
• Monitor expenses, prepare reports, and support budget planning for office operations;
• Maintain and update administrative records and data using Excel/Google Sheets.
• Asset Management
• Manage and update the asset register, asset codes, and asset status;
• Conduct periodic asset inventory checks and prepare reports as required;
• Ensure proper management, handover, and use of company assets in compliance with company policies and procedures;
• Coordinate with relevant departments and vendors to resolve issues related to assets, equipment, and office services;
• Perform other tasks as assigned by the Line Manager.

Qualifications And Skills

• At least 1 year of experience in Office Administration, Administrative Assistant, Office Operations, or a similar role;
• Bachelor’s/College degree in Business Administration, Administration, Human Resources, or a related field;
• Strong communication, organizational, and time management skills, with the ability to coordinate with multiple teams and external partners;
• Proactive, detail-oriented, responsible, and capable of handling and resolving problems effectively;
• Proficient in Microsoft Excel/Google Sheets, with the ability to manage data and prepare reports;
• Experience or ability to support company events and internal activities is a plus;
• English communication skills are a plus;
• Have a personal laptop.

At bTaskee, we don’t just work – we thrive with top-notch benefits!

• Competitive Salary – Rewarded based on your experience and skills;
• KPI-Based Salary – Earn what you deserve through your contributions;
• 13th-Month Bonus – Rewarded based on both your performance and the company’s success;
• Annual Performance Review – Unlock growth opportunities every year;
• BYOD Support – Get an allowance while enjoying the flexibility of using your own laptop;
• Comprehensive Healthcare – Regular check-ups & a premium health package;
• Premium Healthcare - Exclusive top-tier health insurance for your well-being;
• SHUI Compliance – Contributions aligned with legal regulations;
• Generous Leave Policy – Enjoy 12–16 annual leave days per year;
• Celebration Perks – Special benefits for birthdays, weddings, childbirth, and more;
• Engaging Workplace – Activities & exciting team-building events;
• Advance Home Care Benefit – Get a monthly bTaskee package, freeing up your time for learning, relaxation, and self-care.

Working Schedule: Monday to Friday - 08:30 AM to 06:00 PM

Working Location: HQ Tower - 201 Tran Nao, An Khanh Ward, Thu Duc City, HCMC