Admin Executive

Admin Executive

Job Overview

​We are looking for a detail-oriented and organized Administration & Operations Executive to manage day-to-day office administration, e-commerce order processing, inventory coordination, and basic financial documentation. The ideal candidate will bridge the gap between our sales channels, vendors, and internal teams to ensure smooth operational workflows.

​Key Responsibilities

​1. E-Commerce & Order Management

​Order Verification: Monitor, check, and verify incoming orders from e-commerce platforms including Shopify and Amazon.

​Packing Coordination: Ensure orders are accurately prepared and packed for dispatch.

​2. Dispatch & Billing Operations

​Outlet Dispatch: Oversee the step-by-step material dispatch process for physical outlets.

​Invoicing & Billing: Handle B2B Billing and manage B2C (Non-GST) invoicing.

​Vendor Invoicing: Execute vendor billing and ensure all heavy GST billing is completed accurately by the administration team.

​3. Inventory & Barcoding

​Barcoding: Manage and implement barcoding for products.

​Hamper Management:

​Maintain Excel sheets tracking custom hampers, including product photos and assigning new codes.

​Physically verify and check the specific products included in each hamper.

​Upload updated hamper details into Software (or relevant ERP/system).

​4. Financial Documentation & Reconciliation

​Credit & Debit Notes:

​Issue credit notes for expired products returned from outlets.

​Generate corresponding debit notes upon receiving credit notes.

​Coordinate with vendors to ensure appropriate GST reductions are processed.

​Purchase Orders (P.O.): Generate and manage Vendor Purchase Orders.

​Petty Cash Management: Maintain the office petty cash fund, log daily expenses (such as Travel Allowance/T.A.), and ensure all data is promptly updated in Software.

​Skills and Qualifications

​Software Proficiency: Experience with Shopify, Amazon Seller Central, Excel, and retail/ERP management software (experience with Software(Rancelab) is a major plus).

​Financial Literacy: Good understanding of basic accounting principles, commercial billing, GST structures, Credit/Debit notes, and petty cash management.

​Attention to Detail: High accuracy in data entry, barcode generation, and physical inventory checking (especially for multi-product hampers).

​Organizational Skills: Ability to handle multiple tasks from different operational areas simultaneously.

Required Skills and Qualifications:

• Strong Organizational Skills: Able to manage time efficiently and handle multiple priorities.
• Excellent Communication: Effective in both verbal and written communication across all levels.
• Technological Proficiency: Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
• Attention to Detail: Maintains high accuracy in data handling and documentation.
• Problem-Solving Skills: Resourceful in resolving issues and optimizing processes.
• Discretion and Confidentiality: Trusted with sensitive information.
• Team Collaboration: Works well with others and supports a positive team environment.
• Knowledge of Office and Hospitality Operations: Understanding of administrative and hospitality-related workflows is a plus.

Job Type: Full-time

Pay: ₹13,000.00 - ₹18,000.00 per month

Benefits:

• Food provided
• Health insurance

Ability to commute/relocate:

• Chandigarh, Chandigarh: Reliably commute or planning to relocate before starting work (Preferred)

Shift availability:

• Day Shift (Preferred)

Work Location: In person