Admin Executive

Key Responsibilities

• Provide general administrative and clerical support for daily office operations.
• Handle correspondence, phone calls, emails and enquiries from donors, beneficiaries and external parties.
• Maintain and update records, databases, filing systems and administrative documents.
• Prepare letters, reports, meeting minutes and other administrative documents as required.
• Assist in processing donations, issuing receipts and maintaining donor records.
• Coordinate appointments, meetings, events and logistics arrangements.
• Liaise with internal departments, vendors and external stakeholders to ensure smooth operations.
• Assist in procurement, inventory tracking and office supplies management.
• Support the preparation of monthly reports and other documentation.
• Perform data entry and ensure accuracy of records.
• Undertake any other administrative duties assigned by management.

Requirements

• Diploma or equivalent qualification in Business Administration or a related field.
• At least 1–2 years of relevant administrative experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook and PowerPoint).
• Good organisational and time management skills.
• Strong attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Responsible, proactive and able to handle multiple tasks efficiently.
• Experience in charity, healthcare or non-profit organisations will be an advantage.
• Bilingual in English and Chinese to communicate with English- and Chinese-speaking stakeholders.

Application Documents

Interested applicants are required to submit:

• Updated Curriculum Vitae (CV)
• Educational Certificates
• Relevant Professional Certificates (if any)
• Expected Salary
• Earliest Availability Date