ADMIN EXECUTIVE

ADMIN EXECUTIVE

Location:
ACIS Group Sdn Bhd – Penang Branch
Bayan Lepas, Penang

Working Hours:
Monday – Friday
9.00 AM – 6.00 PM

Employee Benefits

• EPF, SOCSO & EIS Contributions
• Annual Leave (AL)
• Medical Leave (ML)
• Emergency Leave (EL)
• Public Holidays according to government gazetted holidays
• Training & Career Growth Opportunities
• Friendly & Supportive Working Environment

1️⃣ Job Responsibilities

Administrative Support

• Handle general administrative and day-to-day office tasks.

• Prepare, organize and maintain company documents, records and files.

• Perform data entry and ensure information is accurately updated in the company's records and systems.

• Assist in preparing letters, forms, reports and other administrative documents.

• Handle printing, scanning, photocopying and filing when required.

Documentation & Filing

• Maintain proper filing of physical and digital documents.

• Organize and update documents in Google Drive and internal folders.

• Ensure records and documents are complete, accurate and easy to retrieve.

• Assist in checking and following up on missing documents or information.

Communication & Coordination

• Handle basic phone calls, WhatsApp messages, emails and general enquiries.

• Communicate and coordinate with clients, colleagues and external parties when required.

• Follow up on documents, information and outstanding matters.

• Assist different departments with administrative coordination and documentation.

Office Support

• Assist with general office operations and ensure daily administrative matters run smoothly.

• Monitor and arrange office supplies and stationery when required.

• Assist with courier arrangements, document collection and deliveries.

• Support meetings, appointments and internal arrangements when necessary.

• Perform other general administrative duties assigned by the management.

2️⃣ Requirements

• Minimum SPM / Diploma in Business Administration, Office Management or a related field.

• Previous experience in Administration, Clerical or Office Support will be an added advantage.

• Basic knowledge of Microsoft Office, including Word and Excel.

• Familiar with Google Drive, Google Docs and Google Sheets will be an advantage.

• Basic computer and data entry skills.

• Able to handle documents and records in an organized manner.

• Good communication and interpersonal skills.

• Able to follow instructions and complete assigned tasks on time.

3️⃣ Language Requirements

• Proficiency in Mandarin is required due to frequent communication with Mandarin-speaking clients and stakeholders.
• Able to communicate effectively in English.
• Bahasa Malaysia will be an added advantage.
• Comfortable handling written and verbal communication in Mandarin for daily administrative matters.

4️⃣ Preferred Qualities

• Responsible and reliable
• Organized and detail-oriented
• Willing to learn
• Good time management
• Positive working attitude
• Able to work independently and as part of a team
• Able to handle multiple administrative tasks
• Proactive in following up on assigned matters

5️⃣ Additional Requirements

• Preferably possess own transportation.

• Able to work at our Bayan Lepas, Penang office.

• Able to maintain confidentiality when handling company and client information.

• Willing to assist with general administrative and office-related tasks when required.