Admin Executive

We are looking for a detail-oriented and organized Admin Executive to support our day-to-day administrative, client coordination, invoicing, CRM, and documentation activities.

Key Responsibilities

• Prepare and issue client invoices accurately and on time.
• Maintain books, records, invoices, contracts, and other administrative documents.
• Update and maintain accurate client information and activities in the CRM.
• Handle routine client emails, follow-ups, and document requests professionally.
• Coordinate meetings, appointments, invitations, and follow-up actions.
• Coordinate with Accounts, Sales, Operations, and Management for pending requirements.
• Maintain proper digital and physical filing of company and client records.
• Track pending documents, approvals, payments, and client requirements.
• Prepare basic reports and administrative updates when required.
• Support management with day-to-day administrative tasks.

Requirements

• 1–3 years of experience in administration, invoicing, customer coordination, or a similar role.
• Good knowledge of MS Excel, Word, Outlook/email, and CRM systems.
• Basic understanding of invoicing and accounting records.
• Strong communication and email-writing skills.
• Excellent organization, attention to detail, and follow-up skills.
• Ability to manage multiple tasks and meet deadlines.
• Professional attitude with good coordination skills.
• Candidates available in UAE/Dubai are preferred.