Admin Executive

Job Description – Admin Executive

Job Title: Admin Executive
Location: Ahmedabad, Gujarat
Experience: 2–3 Years
Employment Type: Full-Time

About the Role

We are looking for a proactive and organized Admin Executive to manage day-to-day administrative operations, workforce coordination, housekeeping, vendor/contract management, and compliance with applicable government norms. The ideal candidate should have hands-on experience managing workers and support staff and be comfortable coordinating with contractors, vendors, and government authorities.

Key Responsibilities

• Manage day-to-day administrative activities and ensure smooth functioning of the facility/office.
• Supervise and coordinate workers, housekeeping staff, security personnel, and other support staff.
• Maintain attendance, shift schedules, manpower records, and related administrative documentation.
• Manage housekeeping operations, cleanliness, hygiene, and facility maintenance.
• Coordinate with contractors and vendors for manpower, housekeeping, maintenance, and other services.
• Handle contract management, including documentation, renewals, service agreements, and contractor coordination.
• Ensure contractors and workers comply with company policies, safety requirements, and applicable statutory norms.
• Maintain records and documentation related to workers, contractors, licenses, registrations, and compliance.
• Coordinate and support compliance with government rules, regulations, and statutory requirements applicable to administrative and facility operations.
• Liaise with government departments/authorities whenever required for inspections, documentation, licenses, and compliance matters.
• Monitor contractor bills, service invoices, and supporting documents for accuracy and timely processing.
• Coordinate facility maintenance, repairs, utilities, housekeeping supplies, and other administrative requirements.
• Ensure proper implementation of workplace safety, hygiene, and administrative policies.
• Prepare regular reports related to manpower, attendance, housekeeping, contractors, expenses, and administrative activities.
• Handle any other administrative responsibilities assigned by the management.

Desired Skills & Qualifications

• Graduate in any discipline; a degree/diploma in Business Administration, HR, Facility Management, or a related field will be an advantage.
• 2–3 years of experience in administration, facility management, factory/plant administration, or a similar role.
• Hands-on experience in worker and manpower management.
• Experience managing housekeeping and support staff.
• Good understanding of contractor management and contract documentation.
• Knowledge of applicable government rules, statutory requirements, labour-related norms, and compliance procedures.
• Strong coordination and vendor management skills.
• Good communication and interpersonal skills.
• Ability to maintain records and documentation accurately.
• Proficiency in MS Office/Excel.
• Ability to handle multiple responsibilities and work independently.
• Strong problem-solving and organizational skills.

Key Competencies

• Workforce & Contractor Management
• Housekeeping & Facility Management
• Contract Management
• Government & Statutory Compliance
• Vendor Coordination
• Documentation & Record Keeping
• Communication & Coordination
• Problem Solving
• Time Management

Work Location: In person