Admin Executive

We are hiring at Rainbow Group of Companies!

Job role: Admin Executive

Reporting to : Chairman

Working days : Monday to Saturday

Timings : 9am to 6 pm

Experience : 2 - 4 years of experience of working with Top Management

Location : Thane

Job description:
About the Role

Rainbow International Group of Companies is looking for a proactive and organized Admin Executive to manage the day-to-day administrative operations of the office. The ideal candidate should have strong organizational skills, excellent communication abilities, and experience in handling office administration, vendor coordination, facility management, and general administrative support.

Key Responsibilities :
Office Administration

• Oversee the smooth day-to-day functioning of the office.
• Maintain office supplies and ensure timely procurement of stationery, pantry items, and other administrative requirements.
• Manage office assets, inventory, and administrative records.
• Ensure the office environment is well-maintained, clean, and operational.

Vendor & Facility Management

• Coordinate with vendors for housekeeping, security, maintenance, courier services, and office equipment.
• Obtain quotations, negotiate rates, and process purchase requests.
• Monitor vendor performance and ensure timely completion of services.
• Handle AMC renewals and maintenance schedules for office equipment and facilities.

Administrative Coordination

• Coordinate with internal departments to address administrative requirements.
• Arrange meeting rooms, travel bookings, accommodation, and logistics for employees and visitors when required.
• Manage courier services, incoming and outgoing mail, and office documentation.

Documentation & Compliance

• Maintain administrative records, contracts, invoices, and service agreements.
• Process vendor bills and coordinate with the Finance department for timely payments.
• Ensure compliance with company policies and administrative procedures.
• Assist during internal audits and administrative inspections.

Employee Support

• Support onboarding activities by arranging workstations, ID cards, and office access for new employees.
• Address day-to-day employee administrative queries and coordinate with relevant teams for resolution.
• Assist in organizing company events, meetings, training sessions, and employee engagement activities.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, or any relevant discipline.
• 2–4 years of experience in office administration or facilities management.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint).
• Experience in vendor management, procurement, and facility coordination.
• Good negotiation and problem-solving skills.
• Ability to work independently and manage multiple priorities.
• High level of professionalism, attention to detail, and integrity.

Preferred Qualifications

• Experience working in a corporate office or manufacturing environment.
• Familiarity with basic purchase processes and invoice coordination.
• Knowledge of office safety, facility management practices, and administrative documentation.

What We're Looking For

We are seeking a dependable and resourceful professional who can ensure the efficient functioning of our administrative operations. The ideal candidate should be proactive, detail-oriented, and capable of building strong relationships with internal teams and external vendors while maintaining a productive and organized workplace.

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person