Admin Executive

Company: Alice Blue Financial Services Pvt. Ltd.
Designation: Admin Executive
Location: Bengaluru
Experience: 1-3 Years
Employment Type: Full-Time

About the Role

We are looking for a proactive and organized Admin Executive to manage day-to-day office administration, facility operations, vendor coordination, maintenance, and workplace services. The ideal candidate should have hands-on experience in corporate office administration and facility management.

Key Responsibilities

• Manage day-to-day office administration and ensure smooth workplace operations.
• Coordinate with vendors and service providers for housekeeping, security, maintenance, pantry, courier, and other facility services.
• Monitor office cleanliness, hygiene, maintenance, and overall workplace standards.
• Coordinate preventive and reactive maintenance activities for office facilities.
• Manage AMC/PPM schedules and coordinate with service providers for timely completion.
• Handle vendor bills, invoices, quotations, purchase requests, and related documentation.
• Maintain vendor records, contracts, service agreements, and performance details.
• Monitor office supplies, stationery, pantry requirements, and facility-related inventory.
• Coordinate office access control, CCTV, fire safety, and other workplace security systems.
• Support travel arrangements, accommodation, transportation, and other administrative requirements.
• Coordinate meeting rooms, conference rooms, courier/postal services, and office logistics.
• Assist in organizing employee events, celebrations, meetings, and other office activities.
• Maintain administrative reports, records, trackers, and monthly expense statements.
• Ensure compliance with workplace safety, security, and facility-related policies.
• Liaise with internal departments and external agencies to resolve administrative and facility-related issues.
• Handle ad-hoc administrative responsibilities and support management as required.

Required Skills

• Strong knowledge of office administration and facility management.
• Experience in vendor and supplier management.
• Good coordination and negotiation skills.
• Knowledge of invoice processing, expense tracking, and administrative documentation.
• Good communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• Ability to manage multiple tasks and coordinate with different stakeholders.
• Proficiency in MS Office, Excel, email, and basic reporting.