Admin Executive

1. Housekeeping – Daily Routine

• Ensure daily cleaning of floors, washrooms, cafeteria, and common areas.
• Conduct multiple cleaning rounds and address spills/stains promptly.
• Maintain washroom hygiene and replenish toiletries.
• Ensure cafeteria cleanliness and availability of consumables.
• Prepare and reset meeting/conference rooms as required.
• Report housekeeping or equipment-related issues promptly.

2. Security – Daily Routine

• Maintain logs for all inbound and outbound materials.
• Verify delivery documents and authorization for material movement.
• Conduct random checks to prevent unauthorized movement.
• Prepare and monitor weekly security duty rosters.
• Address absenteeism and ensure adequate security coverage.

3. Office Administration

• Monitor and replenish stationery, printer supplies, and cleaning materials.
• Coordinate office repairs and maintenance with vendors.
• Monitor functionality of office equipment and report issues.
• Maintain organized, clean, and professional office spaces.

4. Vendor Management

• Maintain an updated database of approved vendors and agreements.
• Coordinate invoices, bills, and service-related documentation.
• Monitor vendor performance, quality, timelines, and costs.
• Address vendor issues and ensure timely resolution.
• Onboard and evaluate vendors based on operational requirements.

5. Payment Process

• Collect and verify vendor invoices against POs/service agreements.
• Ensure billing accuracy and supporting documents.
• Submit verified bills to Accounts within timelines.
• Follow up on payment status and vendor queries.

6. Travel Management

• Manage employee travel as per approved band and company policy.
• Validate travel requests, budgets, and required approvals.
• Coordinate ticket and accommodation bookings.
• Share itineraries and booking confirmations with employees.

7. Accommodation Management

• Maintain an updated list of approved hotels/accommodations.
• Negotiate and maintain corporate hotel rates.
• Arrange accommodation based on employee eligibility and budget.
• Share check-in details and necessary contact information.

8. Vendor Development & Cost Management

• Identify and onboard vendors based on business requirements.
• Conduct market research and price comparisons.
• Review vendor performance periodically.
• Maintain transparent communication and strong vendor relationships.

Pay: ₹25,000.00 - ₹33,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person