Admin Executive

Responsibilities:

• Handle incoming calls, company email inbox, office correspondence, and walk-in visitors, directing enquiries to the relevant personnel promptly
• Monitor and replenish office supplies (e.g. stationery, IT peripherals) and pantry items (e.g. snacks, beverages)
• Process supplier invoices, staff claims, and petty cash reimbursements
• Coordinate with vendors for IT support, cleaning, repair, and office maintenance
• Arrange document dispatch via post or courier to ensure timely delivery
• Maintain organised filing systems for both physical and digital records
• Support onboarding of new employees, including workspace setup, system access, and orientation arrangements
• Coordinate internal meetings, appointments, and meeting room bookings
• Liaise with the building management office on access control, facilities, and tenancy matters
• Assist in organising company-wide events, such as company trips, team-building activities, trainings, and festive celebrations

Requirements:

• At least 2-3 year of working experience in administrative or office support roles
• Possess a Degree or Diploma in Business Administration, or equivalent qualifications
• Proficient in Microsoft Office and computer-literate
• Good interpersonal and communication skills
• Good time management skills with the ability to handle multiple tasks
• Proactive, reliable, and able to work independently
• Ability to communicate in Mandarin is required as the role involves liaising with Mandarin-speaking stakeholders