Admin Executive

Job Overview

We are looking for a proactive and detail-oriented Admin Executive to support our daily office operations and HR-related administrative tasks. This role is suitable for someone who enjoys a well-organized and comfortable working environment, is able to work independently, and is willing to assist with various administrative tasks when required.

The role also provides opportunities to gain exposure to different areas of the business, including HR, office administration, company events, and other ad-hoc projects.

The position offers a comfortable and relaxed working environment with a manageable workload, allowing employees to maintain a good work-life balance while handling tasks as required.

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Key Responsibilities

Administrative & HR

• Handle day-to-day administrative and office support tasks
• Provide general administrative support, including filing, data entry, document preparation, and attendance records
• Organize and maintain company documents, records, and filing systems, ensuring accuracy, security, and easy retrieval
• Plan and coordinate company events, such as Chinese New Year, Christmas celebrations, birthday celebrations, and company trips
• Liaise with building management and external vendors for office maintenance, cleaning services, and repairs
• Manage and maintain office equipment and asset inventory
• Conduct periodic asset checks, and ensure proper labeling and tagging of all office equipment
• Ensure all office equipment is accurately recorded and updated in the asset list/system
• Assist with HR administrative functions, including recruitment support, onboarding, employee records management, and personnel file maintenance
• Assist with general office administration and other related tasks as required
• Support ad-hoc tasks and projects assigned by the Superior or Management

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Requirements:

• At least 1 Year of working experience in related field.
• Fresh graduates are welcome to apply; training will be provided.
• Good verbal and written communication skills in both English and Mandarin. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.
• Proficiency in MS Office, MS Excel and PowerPoint.
• Detail-oriented and organized.
• Able to work independently with minimal supervision and demonstrate good problem-solving skills
• Good organizational and time management skills while multi-tasking in a fast-paced environment

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Company Details

• Location: Taman Desa, Kuala Lumpur
• Working Hours: 9:00 AM – 6:00 PM (Monday - Friday)
• Transport: Accessible by Bus
• Dress Code: Smart Casual