Admin Executive

• Handle day-to-day administrative tasks and ad-hoc duties as assigned, including proper documentation, filing, and scanning, data entry and updating records in the system etc.
• Plan daily/weekly/monthly production plan to ensure orders are all fulfilled.
• Prepare duty roster to ensure enough manpower.
• Place purchase order based on the production needs.
• Respond to general enquiries via phone and email and handle complaints in a timely and professional manner.
• Assist in generating reports, quotations, sales orders, and invoices, and send them to the respective stakeholders.
• Arrange logistic for order delivery.
• Coordinate with colleagues regarding internal billing and order matters.
• Order and maintain office stationery supplies.
• Maintain stock inventory and month end stocktake.
• Perform any other ad hoc duties as assigned.

Requirements:

• Minimum N level and above qualification.
• Preferably 1–2 years’ experience in administrative or sales support in F&B organisations (entry-level candidates welcome to apply).
• Proficient in Microsoft/ WPS Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Comfortable with making outbound calls and handling customer inquiries.
• Able to multi-task and work in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Good communication and interpersonal skills.
• Knowledge of basic invoicing and quotation processes will be an added advantage.
• Must have Food Hygiene Certificate.
• Able to communicate in Mandarin.