Admin Executive

About the role

We are seeking an experienced and organised Admin Executive to join GK Worldwide Trading Sdn. Bhd. This is a full-time position based in Kuching, Sarawak, where you will play a vital role in ensuring the smooth and efficient operation of our administrative functions. As an Admin Executive, you will be responsible for coordinating office activities, managing schedules, and supporting various departments across the organisation. This role is essential to maintaining our operational excellence and enabling our teams to focus on their core business objectives.

What you'll be doing

• Manage daily office administration and operations.
• Maintain proper filing, records and documentation.
• Handle correspondence, reports, letters and general administrative matters.
• Coordinate office supplies, maintenance, facilities and service providers.
• Handle tenancy administration, including lease renewals, rental matters, correspondence and follow-ups with tenants/landlords.
• Liaise with suppliers, contractors, government authorities and external parties.
• Provide administrative support to Management and various departments.
• Assist with staff administration, company events and meetings.
• Monitor licences, contracts, renewals and important deadlines.
• Process purchase requests, invoices and administrative expenses.
• Perform other duties and assignments as required by Management.

What we're looking for

• Minimum Diploma or Degree in Business Administration, Management, or a related discipline
• Minimum 3-5 years of experience in an corporate administrative or office management support role
• Strong organisational and time management skills with the ability to prioritise multiple tasks efficiently
• Required language(s): English, Bahasa Malaysia and ability to speak additional regional languages is an added advantage to support client communication
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Attention to detail with the ability to maintain accuracy in all administrative tasks
• Professional demeanour with strong interpersonal and customer service skills
• Ability to work independently as well as collaboratively within a team environment
• Problem-solving mindset with the ability to adapt to changing priorities
• Knowledge of office administration best practices and procedures
• Valid driving license is preferred

Apply now

If you are a motivated and detail-oriented professional ready to make a meaningful contribution to our team, we would like to hear from you. We look forward to receiving your application and learning more about how you can contribute to the success of GK Worldwide Trading Sdn. Bhd.