Admin Executive

Duties and Responsibilities

Industry Preference - Real Estate

• Facility Management: Oversee the day-to-day operations of residential estates, commercial properties, and corporate offices, including maintenance, housekeeping, security, and safety standards.
• Operational Coordination: Coordinate with departments, project teams, and Corporate HR to ensure smooth administrative operations and resolve site-related issues.
• Budget and Cost Management: Monitor site budgets, control administrative expenses, and ensure cost efficiency.
• AMC, Repairs & Maintenance: Manage annual maintenance contracts (AMCs), repairs, maintenance activities, contract agreements, and work orders.
• Asset Management: Maintain and monitor all assets under the Administration Department and support fixed asset audits across all sites.
• Statutory Compliance: Ensure adherence to applicable statutory requirements, safety regulations, permits, and other legal obligations.
• Vendor Management: Manage vendors and service providers, monitor service quality, and ensure timely delivery of services.
• Policy Implementation: Implement and review administrative policies and procedures across regional and project offices.
• Staff Management: Guide, train, and monitor housekeeping, security, and administrative staff to maintain service quality and operational efficiency.
• MIS and Reporting: Prepare periodic management information system (MIS) reports and analyse financial and operational data.
• Additional Responsibilities: Undertake other duties as assigned by management from time to time.

Qualifications

• Graduate in any discipline.
• Knowledge of billing processes and ERP systems will be an added advantage.

Experience and Skills

• Minimum 5 years of relevant experience in administration, facility management, or a similar role.
• Strong stakeholder management and coordination skills.
• Good analytical and problem-solving abilities.
• Effective prioritisation, monitoring, and organisational skills.
• Experience in cost monitoring and budget control.
• Ability to identify risks and implement mitigation measures.
• Experience in vendor management, AMC coordination, and asset management.

Pay: ₹10,000.00 - ₹40,000.00 per month

Application Question(s):

• Have you handled invoice booking and processing in the system?
• Have you handled asset management?

Work Location: In person