Admin Executive

About the role

We are seeking an Admin Executive to join Intrinseque Health in Melaka on a full-time basis. This is a key administrative position that will provide essential support to our operations and contribute to the smooth functioning of our organisation. As an Admin Executive, you will be responsible for managing administrative tasks, coordinating office activities, and providing crucial support to various departments. This role is integral to ensuring our team operates efficiently and professionally, allowing our clinical and business staff to focus on delivering exceptional healthcare services.

Key responsibilities

• Managing administrative tasks including scheduling, filing, and data entry to support various departments
• Responding to inquiries and providing administrative support to staff and external stakeholders
• Preparing and maintaining accurate records, reports, and documentation
• Coordinating meetings and events, including preparing agendas, minutes, and materials
• Processing invoices, expenses, and other financial documentation
• Assisting with general office management and maintenance of office systems
• Supporting communications between departments and ensuring information flows effectively
• Performing other administrative duties as required to support business operations

What we're looking for

• Proven 2+ years of experience in an administrative or office support role
• Strong organisational and time management skills with the ability to priorities multiple tasks
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office Suite and other standard office software
• Attention to detail and commitment to maintaining accuracy in all work
• Ability to work independently and as part of a team
• Professional demeanour and strong customer service orientation