Admin Executive

Key responsibilities

Office and facilities

• Check daily that the office is clean, safe and in working order.
• Supervise housekeeping and security staff.
• Manage seating, pantry and utilities such as electricity, water and internet.
• Arrange repairs for air conditioning, electrical, plumbing, furniture and office equipment.
• Track maintenance contracts and service due dates, including pest control and fire extinguisher refills.

Vendors and procurement

• Buy office supplies, furniture and equipment as approved.
• Collect quotes, compare and negotiate rates with vendors.
• Keep a vendor list with contracts, rates and renewal dates.

Assets and inventory

• Issue and record laptops, ID cards, SIM cards and stationery.
• Keep the asset register up to date and do regular stock checks.
• Recover company assets from employees who are leaving.

Travel and logistics

• Book tickets, hotels and cabs for staff and guests.
• Arrange meetings, training sessions and company events.
• Handle visitor arrangements.

Records and documentation

• Maintain office files, correspondence and company registers.
• Track renewal of licences such as shop and establishment, fire safety and trade licences.

Expenses and petty cash

• Handle petty cash and keep a daily record with bills.
• Check vendor bills and pass invoices to Accounts for payment.

Front office and coordination

• Supervise reception, incoming calls and couriers.
• Act as the link between staff, management and outside parties.

Help to HR

• Help maintain attendance and leave records.
• Arrange desk, ID card and system access for new joiners.
• Support staff welfare activities and office celebrations.

Qualifications

• Graduation preferred, in any discipline.
• 0 to 1 year of experience; freshers are welcome.
• Basic knowledge of MS Excel, Word and email.
• Good spoken and written English and Hindi.

Skills

• Organised and able to handle several small tasks in a day.
• Polite and clear when dealing with staff, visitors and vendors.
• Takes ownership and follows up until work is done.
• Honest and careful with cash, bills and company assets.

What we offer

• Salary of ₹20,000 to ₹24,000 per month, based on skills and interview.
• Hands-on exposure to office administration and HR support.
• Benefits: [PF, ESI, paid leave, others as applicable].

Pay: ₹20,000.00 - ₹24,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person