Admin Executive

KEY RESPONSIBILITIES

Administrative & Operational Support

• Manage day-to-day administrative workflows to support the grant consulting team and ensure timely delivery of client projects
• Prepare, compile, and review grant application documents, checklists, and submission forms to ensure completeness and compliance with agency requirements
• Maintain accurate filing systems – both physical and digital – for all client records, grant documents, correspondence, and project files
• Coordinate meeting schedules, client appointments, and internal team discussions; prepare meeting minutes and follow up on action items
• Track grant submission deadlines, project milestones, and approval statuses; send timely reminders to consultants and clients
• Assist in preparing progress reports, claim documents, and post-approval compliance submissions to government agencies

Client & Stakeholder Coordination

• Serve as the first point of contact for routine client enquiries regarding grant processes and documentation requirements
• Liaise with government agencies on administrative matters related to grant applications and claims
• Collaborate with consultants to collect necessary information and supporting documents from clients in a timely manner

General Duties

• Assist in onboarding new clients and maintaining client databases
• Help update internal templates, process guides, and grant scheme summaries
• Support ad-hoc operational tasks as assigned by management

---

REQUIREMENTS

• Minimum Diploma in Business Administration, Secretarial Studies, Communications, or a related field.
• 1–3 years of relevant administrative experience; prior exposure to grant applications, government processes, or consultancy firms is a strong advantage
• Excellent command of written and spoken English; able to draft clear, professional correspondence and documents
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable using cloud-based tools (e.g., Google Workspace, SharePoint)
• Extremely organized, meticulous, and able to manage multiple tasks and deadlines under pressure
• Strong interpersonal and communication skills; able to work well in a team and interact professionally with clients and external parties
• Familiarity with Singapore government grant schemes