Admin Executive

Job highlights

• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities .

• Maintain and update company databases . Organize a filing system for important and confidential company documents . Book meeting rooms as required .

• Adept at managing administrative activities involving purchase of equipment, maintenance of procurement, housekeeping, safety, security, employee induction etc

• Planning and preparing monthly reports pertaining to finance required for maintaining office infrastructure and facilities

• Manage office supplies stock and place orders

• Maintain and update company databases

• Organize a filing system for important and confidential company documents

• Book meeting rooms as required

• Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations for guests & foreign delegates

• Arrange in-house and external events

• Arrange office gifting and presents

• Invoice collection, bank-related field work

• Hiring maintenance vendors to repair or replace damaged office equipment

• Assisting the HR department with job postings and interviews

• Specialization in handling back office operations, inter-office correspondence, confidential mails, quotations, monthly billing, cheques, etc

• Acting as an info-hub for providing administration related information and supervising administrative activities like general admin, verification of stationery stock, petty cash, courier, florist, pest control, housekeeping, etc

• Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to provide harmonious work culture to employees