Admin Executive

Job Overview

Nutravolve Bio is seeking an organized and proactive Admin Executive. In this role, you will handle day-to-day office administrative functions while actively managing warehouse operations, inventory tracking, and external shipping arrangements (local couriers, air/sea freight forwarders).

Key Responsibilities

1. Office Administrative Support

• Handle general clerical duties, including physical filing, document printing, scanning, and managing incoming/outgoing mail or parcels.
• Monitor and replenish office supplies, stationery, and pantry inventory on a regular basis.
• Coordinate routine servicing and maintenance for office equipment, facilities, and utilities.
• Manage incoming call inquiries and route general emails to the appropriate internal team members.

2. Logistics & Shipping Coordination

• Prepare accurate shipping and export documentation, including Delivery Orders (DO), Commercial Invoices, Packing Lists and Air Waybills (AWB).
• Liaise with external logistics vendors, local couriers (e.g., Lalamove, NinjaVan, DHL), and freight forwarders for air and sea shipments.
• Track outbound shipments, communicate status updates to the sales team, and resolve minor shipping or delivery delays with logistics providers.
• Compare shipping rates across logistics vendors to maintain cost-effective transport arrangements.

3. Factory Liaison & Order Follow-Up

• Liaise regularly with internal and contract manufacturing plants to monitor production schedules and order lead times.
• Follow up on batch production progress to ensure completed orders meet promised client delivery dates.
• Communicate order updates between factory managers, internal sales teams, and management.

Requirements:

• SPM / Certificate / Diploma or equivalent qualification in Business Administration, Logistics, or related field
• 1-2 years of relevant experience (entry-level candidates are welcome)
• Basic proficiency in Microsoft Office (especially Excel)
• Good organisational skills and attention to detail
• Positive attitude with willingness to learn
• Able to follow processes and work collaboratively in a team

Pay: RM2,000.00 - RM2,500.00 per month

Work Location: In person