Admin Executive

We are looking for a proactive and detail-oriented Admin Executive to support daily administrative operations and ensure smooth coordination between departments, customers, and vendors. This role is suitable for candidates who are organized, responsible, and willing to learn in a fast-paced environment.

Key Responsibilities:

• Perform general administrative and clerical duties
• Maintain proper filing system (physical and digital records)
• Prepare reports, documents, and correspondence
• Handle data entry and ensure records are accurate and up to date
• Coordinate with internal departments and external vendors
• Manage office supplies and inventory

Scope 1: Customer Purchase Order (PO) Processing

• Handle customer PO processing and verification
• Coordinate order fulfilment with internal departments
• Ensure accurate data entry and proper documentation of sales orders
• Assist in delivery arrangement and invoicing process

Scope 2: Tender Management

• Manage and prepare tender submissions in accordance with requirements and deadlines
• Coordinate with internal departments for technical and commercial input
• Ensure complete documentation and timely submission of tender proposals
• Maintain proper records and follow up on tender outcomes

Requirements:

• Minimum Diploma/Degree in Business Administration or related field
• Fresh graduates are welcome to apply. Relevant experience will be considered an added advantage
• Good communication and organizational skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Able to work independently, multitask, and is a fast learner
• Responsible, punctual, and detail-oriented