Admin Executive

About the role

We are looking for an organised and proactive Admin Executive to support our daily office operations. The successful candidate will work closely with internal departments and external service providers to ensure administrative matters are handled efficiently.

Key responsibilities

• Provide day-to-day administrative support and ensure smooth office operations.
• Manage office supplies, stationery, pantry items and office equipment.
• Coordinate office maintenance, repairs and servicing with vendors and service providers.
• Handle incoming calls, correspondence, courier services and visitors.
• Maintain accurate records, filing systems and administrative documents.
• Assist with travel arrangements, accommodation bookings and business trip administration.
• Coordinate meetings, meeting room bookings and company activities.
• Process administrative invoices, track expenses and liaise with Finance on payments.
• Support staff onboarding and offboarding arrangements, including access cards and workstation preparation.
• Undertake other administrative duties as assigned.

About you

• Diploma in Business Administration or a related discipline, or equivalent relevant experience.
• Preferably at least 2 years of relevant administrative experience.
• Proficient in Microsoft Office, particularly Word, Excel and Outlook.
• Good organisational and time management skills, with attention to detail.
• Strong communication and interpersonal skills.
• Able to work independently, prioritise tasks and meet deadlines.
• Responsible, resourceful and willing to learn.
• Able to handle confidential information with discretion.