Admin Executive

Job Responsibilities:

· Manage daily Head Office administration operations efficiently.

· Oversee office infrastructure, housekeeping, pantry services, stationery, and overall facilities.

· Monitor maintenance activities, including repairs, AMC services, and facility upkeep.

· Liaise with internal departments to provide timely administrative support.

· Act as the single point of contact for all facility-related coordination and escalations at the Head Office.

· Coordinate with vendors and service providers for office maintenance, repairs, and service contracts.

· Maintain updated vendor records, agreements, invoices, and related documentation (physical & digital).

· Manage courier, dispatch, and inward/outward documentation, including sensitive and confidential pharma-related documents.

· Maintain administrative files including important documents, agreements, registers and office documentation systematically.

· Support the management in organizing internal meetings, reviews, training programs, festivals, and corporate events.

· Coordinate travel arrangements including car bookings, hotel reservations, and logistics for tours and travel.

· Prepare and maintain weekly, monthly, and quarterly administrative MIS reports.

· Track daily Xerox usage, stationery consumption, and other office consumables.

· Assist in maintaining legal records, agreements including premises leave and licenses and statutory compliance documents.

· Ensure timely renewal of contracts, licenses, and regulatory documents.

· Ensure adherence to company policies, administrative SOPs, and compliance guidelines.

Candidate Requirements:

· Bachelors’ Degree

· Candidate should be a resident of Mumbai.

· Mini 5 years of experience in administration or office coordination preferably in pharmaceutical corporate HO.

· Good communication and interpersonal skills

· Basic knowledge of MS Office (Word, Excel, Email)

· Well-organized, proactive, and capable of handling confidential information

Pay: ₹30,000.00 - ₹50,000.00 per month

Application Question(s):

• Are you comfortable for the Location Nariman Point ?
• Do you have a knowledge how to draft a Legal Agreement or Legal Language ?
• What is your notice period ?
• How many years of work experience you have?

Work Location: In person