Admin Executive

Administrative Support

• Handle daily administrative duties, including filing, data entry, document preparation and record keeping.
• Manage incoming calls, emails and correspondence.
• Maintain accurate physical and digital records.
• Coordinate office supplies, deliveries and general office arrangements.
• Provide administrative support to other departments when required.

Purchasing and Procurement

• Assist with purchase requisitions, purchase orders and supplier quotations.
• Source and communicate with suppliers to obtain pricing, product details and delivery timelines.
• Follow up on orders, deliveries and outstanding documents.
• Check invoices and delivery documents against purchase orders.
• Maintain updated supplier and purchasing records.
• Support the team in monitoring office and operational stock levels.

System and Documentation

• Enter and update information accurately in the company’s system.
• Maintain purchasing and administrative data in an organised manner.
• Prepare basic reports and summaries when required.
• Follow the company’s procedures for purchasing, approvals and documentation.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Management or a related field.
• Previous experience in administration and purchasing or procurement.
• Familiarity with purchase orders and supplier coordination.
• Comfortable using office software and able to learn the company’s systems quickly. Experience with an ERP, accounting or purchasing system is an advantage.
• Good communication, organisation and follow-up skills.
• Detail-oriented, responsible and able to manage multiple tasks.

Job Type: Full-time

Pay: RM2,500.00 - RM2,800.00 per month

Benefits:

• Additional leave
• Cell phone reimbursement
• Meal allowance
• Opportunities for promotion
• Professional development

Application Question(s):

• What is your salary expectation?
• What is your earliest join date?

Work Location: In person