Admin Executive

Job Responsibilities

• Diploma or higher qualification in any field
• Fresh graduates are encouraged to apply
• Basic knowledge of office management systems and procedures
• Strong time management skills with the ability to multitask and prioritize
• Detail-oriented with good problem-solving skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Self-motivated and able to work independently
• Outgoing, proactive, and able to communicate effectively with different stakeholders
• Good command of Mandarin, Bahasa Melayu and English
• Able to start immediately is preferred

Job Requirements

• Update company listings and records regularly
• Manage onboarding and offboarding email accounts for staff
• Handle monthly office bill payments (e.g., utilities, internet, rental, cleaning services)
• Coordinate office cleaning schedules and liaise with person-in-charge (PIC) across multiple offices
• Oversee pantry supplies and purchase office essentials (stationery, toiletries, etc.)
• Manage building access cards, season parking applications, and asset records
• Apply for building-related permits (renovation, lift usage, loading bay, etc.)
• Coordinate office maintenance (air-conditioning, plumbing, lighting, digital locks, etc.)
• Handle tenancy matters including renewals and terminations
• Assist in new office setup and renovation coordination
• Perform ad hoc administrative duties as assigned

Benefits

• Annual performance bonus
• Medical claim coverage
• Birthday leave
• Flexible working hours
• 5 working days per week
• Work laptop & monitor provided
• Pantry refreshments
• Season parking provided / monthly MyRapid KL allowance
• Regular team lunches
• Festival celebrations & dinners
• Dental care benefits

Pay: RM2,700.00 - RM3,200.00 per month

Benefits:

• Additional leave
• Dental insurance
• Free parking
• Maternity leave
• Opportunities for promotion

Work Location: In person