admin executive

Admin Executive (Construction)

Company:
Inspired Homes Pte Ltd

Industry:
Construction / Landed Residential Design & Build

Job Type:
Full-Time

Working Days:
5.5 Days per Week

Job Overview

We are looking for a meticulous, organised and proactive Admin Executive to support our daily office operations and construction projects.

The successful candidate will be responsible for project documentation, administrative coordination, record-keeping and follow-ups with internal departments, suppliers and subcontractors.

We are looking for someone who is responsible, attentive to details and able to ensure that assigned matters are properly followed through to completion.

Key Responsibilities

Provide daily administrative support to management, project teams and site personnel.

Prepare, update and maintain project documents, quotations, purchase orders, delivery orders, invoices, claims and reports.

Assist in preparing and tracking project progress claims, billings and supporting documentation.

Perform accurate data entry and ensure all project and administrative records are regularly updated.

Organise and maintain proper digital and physical filing systems, including contracts, drawings and project correspondence.

Respond promptly to phone calls, emails, WhatsApp messages and general enquiries.

Coordinate required work and administrative matters between departments, project teams, suppliers and subcontractors.

Track outstanding documents, approvals, submissions, orders and deadlines, ensuring timely follow-up.

Coordinate material orders, deliveries, appointments and other project-related arrangements.

Assist with staff and worker administrative records, attendance and MOM-related documentation.

Prepare routine project status updates, administrative reports and meeting minutes.

Handle general office administration and other assigned duties.

Job Requirements

Minimum Diploma or equivalent qualification.

Previous experience in administration, preferably in the construction or engineering industry.

Proficient in Microsoft Excel, Word and general office applications.

Highly meticulous, accurate and detail-oriented

, particularly in paperwork and record-keeping.

Proactive, responsible and resourceful with good problem-solving skills.

Strong organisational skills and ability to manage multiple tasks and deadlines.

Able to work independently and follow through on outstanding matters without constant reminders.

Positive working attitude with good communication and interpersonal skills.

Comfortable working in a fast-paced environment.

Ability to communicate in Mandarin is preferred for coordination with Mandarin-speaking workers and suppliers.

How to Apply

Please submit your

resume in PDF format only

.

Only shortlisted candidates will be contacted.

Design & Build • Rebuild • A & A Works

At Inspired Homes, we specialize in designing and building high-quality landed homes in Singapore. With a focus on delivering custom solutions, we manage every project from initial planning to handover, ensuring a seamless experience for homeowners. Our dedicated team of professionals works closely with clients to create spaces that reflect their unique needs and lifestyle. We pride ourselves on a structured approach, clear communication, and a commitment to excellence in every stage of the design and build process. Join us in shaping the future of Singapore's residential landscape