Admin Executive / Coordinator

About the role

We are looking for a responsible, organised and detail-oriented Admin Executive / Coordinator to support our day-to-day office administration, HR coordination, project documentation and general operational activities. The successful candidate will work closely with management and various departments to ensure administrative matters, records and documentation are properly coordinated and maintained.

Key responsibilities

• Handle daily office administration and operational support.
• Manage incoming and outgoing correspondence, emails, letters, courier and general office matters.
• Maintain proper hardcopy and softcopy filing and document control.
• Prepare official letters, memos, reports, forms and other company documents.
• Arrange meetings and assist with preparation of meeting materials and minutes.
• Manage office stationery, assets and administrative records.
• Coordinate office tenancy, utilities, maintenance and other office-related matters.
• Monitor company licences, registrations and certificates, including CIDB, TNB Vendor registration and ISO certification.
• Compile and maintain project and company documents for easy retrieval and audit purposes.
• Support HR administration, including recruitment, interview arrangements and candidate follow-up.

About you

• Diploma / Degree in Business Administration, Management, Human Resources or a related field.
• 1–3 years of relevant experience in administration, coordination or HR support is preferred.
• Experience in the construction, engineering or related industry is an advantage.
• Good knowledge of Microsoft Office, particularly Excel and Word.
• Good written and verbal communication skills.
• Strong organisational and coordination skills.
• Detail-oriented with good document management skills.
• Able to work independently and manage multiple tasks.
• Responsible, proactive and able to meet deadlines.
• Fresh graduates with relevant qualifications are welcome to apply.