Admin Executive ($4500)

About the role

This is a multifaceted administrative and operations support role managing office and facilities, executive support, travel arrangements, documentation and compliance, IT-related administration, vendor coordination, events, and translation support if required across the organisation.

Key responsibilities

• Manage tenancy agreements (execution, renewals, issues) and liaise with landlord/building management
• Oversee subcontractors (cleaning, air-con, pest control, maintenance) and coordinate service schedules; monitor quality and compliance
• Provide admin support to management: calendar, meeting logistics (rooms/VC/material packs), visitor hosting, mainline calls
• Process expense claims for top management accurately and on time; handle confidential documents with discretion
• Arrange flights/hotels/ground transport for employees and executives balancing cost, preferences and timelines
• Prepare itineraries and travel documents; handle changes and escalations
• Maintain accurate, up-to-date records and filing systems (physical/digital) aligned with company policies
• Track and execute renewals/submissions for insurance policies, company licences and other statutory requirements
• Coordinate external vendors and service providers; monitor service quality and costs
• Plan and deliver company events/launches/meetings/team-building (RSVPs, venue/catering, vendors, budget management)

Requirements

• 3+ years in admin/office management
• Experience in events, vendor management, tenancy/facilities liaison, or basic IT/access coordination.
• Exposure to corporate-comms logistics/basic multimedia; experience coordinating EA teams.
• Excellent communication and interpersonal skills; service-oriented; strict confidentiality and PDPA awareness.

We regret that only shortlisted candidates will be notified.

GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

By submitting your application for this position, you consent to the collection, use, and disclosure of your personal data by GMP Recruitment Services (S) Pte Ltd and its recruitment partners, for the purpose of i) employment facilitation and ii) data and statistical analysis. You may find out more information on the PDPA policies at GMP Recruitment Services (S) Pte Ltd's website