Admin Executive (Fresh Graduates are Welcome)

About Company

An established Bursa Malaysia-listed construction and civil engineering group with more than 20 years of industry experience, specialising in earthworks, infrastructure development and civil engineering services.

The Group is involved in major construction activities including site preparation, roadworks, drainage systems, sewerage works and other infrastructure-related projects. It also manages its own fleet of heavy machinery, construction equipment and commercial vehicles to support project operations.

With a strong track record in the Malaysian construction industry and continued business growth, the Group offers employees the opportunity to work within a stable, professional and expanding organisation, with exposure to sizeable infrastructure and construction projects.

Job Responsibilities

Administrative & Operational Support

• Provide administrative support to the operations team to ensure smooth and efficient daily activities.
• Coordinate operational schedules, meetings, appointments and internal activities.
• Support daily operations by maintaining accurate records, trackers and documentation.

Data Management & Documentation

• Perform data entry, update operational reports, maintain tracking logs and manage document filing.
• Prepare, verify and maintain operational documents in accordance with company procedures.
• Ensure accuracy and completeness of operational records for reporting and audit purposes.

Cross-Functional Coordination

• Coordinate with internal departments to support operational requirements and workflow execution.
• Act as a point of contact for operational updates, follow-ups and general enquiries.
• Support communication between operations, suppliers, customers and other stakeholders.

Issue Handling & General Support

• Assist in resolving operational issues and follow up on outstanding matters.
• Support improvement initiatives and other administrative tasks assigned by management.
• Provide ad hoc operational support to ensure business continuity.

Requirements

• Fresh graduates are welcome to apply.
• Diploma or Degree in Business Administration, Operations Management, Logistics, or related fields is preferred.
• Strong interpersonal and communication skills, with the ability to coordinate professionally with internal teams, suppliers, customers and external stakeholders.
• Good organisational and coordination skills, with the ability to manage multiple tasks, follow up effectively and ensure smooth execution of daily activities.
• Detail-oriented with strong documentation and record-keeping skills.
• Able to work independently, prioritise tasks and support operational requirements in a fast-paced environment.
• Proficient in Microsoft Office applications, especially Excel and documentation management.