Admin Executive (Fresh Graduates Welcome)

About the role
AI Geek Solutions Sdn Bhd is seeking an enthusiastic and organised Admin Executive to join our dynamic team in Kota Kinabalu, Sabah. This is a full-time position perfect for fresh graduates looking to launch their administrative career. As an Admin Executive, you will play a vital role in supporting the smooth day-to-day operations of our company, working closely with various departments to ensure efficiency, organization and effective communication across the organization.

Key responsibilities

1. Providing comprehensive administrative support to management and team members across the organization
2. Managing and organizing schedules, appointments, and meetings, including coordinating calendars and booking meeting spaces
3. Handling incoming and outgoing correspondence, including emails, postal mail and courier services
4. Preparing and maintaining accurate documentation, records and filing systems, both physical and digital
5. Processing expenses, purchase orders, invoices and other financial documentation with attention to detail
6. Assisting with the coordination of office events, training sessions and company activities
7. Maintaining office supplies inventory and liaising with vendors for ordering and restocking
8. Answering incoming telephone calls and directing calls to the appropriate departments or personnel
9. Supporting data entry tasks and maintaining databases with accuracy and confidentiality
10. Assisting with general office maintenance and ensuring a professional working environment

What we're looking for

1. Fresh graduates or individuals with minimal administrative experience are encouraged to apply
2. Strong organisational skills and the ability to manage multiple tasks and priorities effectively
3. Good communication skills in English and Bahasa Malaysia. Mandarin is an added advantage
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
5. Attention to detail and commitment to producing accurate work
6. Reliable, punctual and committed to meeting deadlines consistently
7. Ability to work collaboratively with colleagues and support a team environment
8. Professional demeanour and a positive, can-do attitude
9. Quick learner with enthusiasm for developing new skills and taking on responsibility
10. Basic knowledge of filing systems and record management is advantageous

What we offer

1. A supportive and collaborative work environment ideal for career development
2. Comprehensive on-the-job training and mentorship from experienced team members
3. Opportunities to develop professional skills and grow within the organisation
4. Competitive salary package commensurate with experience and qualifications
5. Work-life balance through flexible work arrangements where applicable
6. Access to staff benefits and facilities that support your wellbeing
7. A welcoming workplace culture that values diversity and professional growth

About us
AI Geek Solutions Sdn Bhd is a forward-thinking technology company based in Kota Kinabalu, Sabah. We are committed to delivering innovative solutions and maintaining a workplace culture where talent is nurtured and success is celebrated. Our team is passionate about excellence, collaboration and continuous improvement. We believe in investing in our employees and providing them with the tools and support they need to succeed in their roles and advance their careers.

Apply now
If you are a motivated fresh graduate eager to start your career in administration and ready to contribute to a dynamic team, we would love to hear from you. Please submit your CV, cover letter and any relevant qualifications to join AI Geek Solutions Sdn Bhd today.