Admin Executive (Full-Time, Hybrid)

Apply with us today! Complete our application form here: https://forms.gle/GeHWzHRCF8T7pmMGA

Keep Things Moving. Support the Team. Make an Impact. Be the Force Behind TMU’s Operations.

We’re looking for an Admin Executive who is organised, tech-savvy and adaptable, with the ability to keep things moving across different teams and priorities.

This role is ideal for someone who enjoys a fast-paced environment, can work independently, and is comfortable supporting multiple functions including Events, Sales and HR. You’ll play an important role in keeping our day-to-day operations running smoothly while gaining hands-on exposure to the events industry.

Your Role in Operations & Administration

Office & Administrative Operations

• Manage day-to-day administrative activities to keep the office running efficiently
• Organise documents, records and internal administrative processes
• Coordinate office supplies, arrangements and general operational needs
• Maintain accurate and organised administrative records across relevant systems

Communication & Coordination

• Manage incoming emails, calls and general enquiries professionally and efficiently
• Coordinate information between internal teams, clients, vendors and external contacts
• Support the team in following up on outstanding requests and action items
• Ensure important information is communicated clearly and on time

Events Support

• Assist event teams with planning, preparation and administrative coordination
• Coordinate event-related documents, materials, logistics and communications
• Support onsite event operations and assist with event-day requirements
• Work closely with different teams to ensure events run smoothly from preparation to execution

Sales & Client Support

• Support the Sales team with administrative coordination and follow-ups
• Assist in preparing, organising and maintaining sales-related documents and information
• Coordinate client and prospect communications where required
• Keep sales records and information organised and up to date

HR & People Support

• Support HR with day-to-day administrative and coordination activities
• Maintain employee records and assist with HR documentation
• Coordinate internal staff communications, arrangements and administrative matters
• Support onboarding, employee activities and other people-related initiatives

Systems & Process Support

• Use digital tools and systems to manage information and complete daily tasks efficiently
• Identify opportunities to simplify administrative workflows and improve team efficiency
• Adapt quickly to new platforms, tools and processes
• Troubleshoot basic administrative or system-related issues and escalate when necessary

Onsite & Cross-Functional Support

• Step in across different departments based on business and event requirements
• Support onsite operations during events, including setup, registration and coordination
• Manage multiple priorities while maintaining accuracy and professionalism
• Take ownership of assigned tasks and see them through to completion

What We’re Looking For

We’re looking for someone who:

• Has 1–3 years of administrative, operations, events or related experience; fresh graduates with strong relevant experience may also be considered
• Is tech-savvy and comfortable learning and using different digital platforms
• Is organised, proactive, adaptable and detail-oriented
• Can manage multiple tasks, priorities and deadlines in a fast-paced environment
• Communicates confidently and professionally with colleagues, clients and external parties
• Can work independently, take initiative and follow through without constant supervision
• Is comfortable supporting onsite events and working across different departments

Nice to have:

• Experience in the events, hospitality, sales or professional services industry
• Familiarity with tools such as Google Workspace, Microsoft Office, Slack or other business systems
• Experience supporting events or working in a client-facing environment

Why You’ll Love This Role

• Work across Events, Sales and HR, giving you broad exposure to how an events company operates
• Gain hands-on experience in administration, operations, events and people support
• See your work directly contribute to real events, clients and day-to-day business operations
• Work in a fast-paced and collaborative environment where no two days are exactly the same
• Have the opportunity to take ownership, learn new skills and grow with TheMeetUpSG

Ready to Join TMU?

Apply with us today! Complete our application form here: https://forms.gle/GeHWzHRCF8T7pmMGA

[Jobstreet / SEEK ONLY] You can learn more about TheMeetUpSG at: www.themeetupsg.com