Admin Executive (Full Time) -Melaka

The Admin Executive is responsible for managing the company’s daily administrative activities, documentation, and operational support. The role ensures that office administration, paperwork, records, and coordination between departments are handled efficiently and accurately.

Key Responsibilities

Administration & Documentation

• Handle daily administrative tasks and office documentation.
• Prepare, organize, and maintain company records, documents, and files.
• Prepare sales invoices, payment vouchers, letters, forms, and other relevant documents when required.
• Ensure proper filing and record-keeping of company documents.
• Assist in preparing documents for internal and external parties.

Operations Support

• Support the daily operations of the company and coordinate with different departments.
• Assist the Sales, Accounts, HR, and Operations teams with administrative matters.
• Coordinate with customers, suppliers, government agencies, and other external parties when required.
• Follow up on pending documents, applications, payments, and other administrative matters.
• Assist in ensuring smooth day-to-day office operations.

Office Administration

• Monitor office supplies, stationery, and general administrative requirements.
• Assist with company facilities, equipment, and general office matters.
• Maintain proper records of company assets and administrative documents.
• Assist with meetings, appointments, and other company activities when required.

General Duties

• Handle confidential company information and documents responsibly.
• Ensure tasks are completed accurately and within the required deadlines.
• Perform other administrative and ad-hoc duties assigned by management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Relevant administrative experience is an advantage.
• Good organizational and documentation skills.
• Proficient in Microsoft Office, especially Word and Excel.
• Good communication and coordination skills.
• Detail-oriented, responsible, and able to work independently.
• Able to manage multiple tasks and meet deadlines.