Admin Executive (HIA)

Key Responsibilities

Administration & Secretariat Support

• Provide administrative and secretariat support for Management, Board, and committee meetings, including agenda preparation, minutes, and follow-ups.
• Coordinate schedules, documentation, and correspondence for the CEO's Office.
• Support record-keeping and documentation for governance and compliance purposes.

Liaison & Communications Support

• Assist in drafting correspondence, briefings, and written materials on behalf of the President or senior management.
• Support liaison with external stakeholders, including government agencies, partners, donors, and sector organisations.
• Coordinate follow-ups and communication flow between internal teams and external parties.

Governance & Compliance Support

• Assist in maintaining and administering internal policies, procedures, and governance documents.
• Support compliance with regulatory, contractual, and organisational requirements, including PDPA-related administration.
• Assist with preparation and tracking of submissions, declarations, and reports as required.

Operations & Special Projects

• Provide coordination support across departments to track tasks, timelines, and follow-ups.
• Support special projects, events, and initiatives under the CEO's Office.
• Perform other duties as assigned by the Head of Administration & Liaison or senior management.

Job Requirements

• 2–3 years of relevant working experience (Diploma/Degree holders).
• Strong verbal and written skills with a focus on formal business writing.
• Comfortable engaging and presenting to stakeholders at all levels of seniority.
• Highly organized, detail-oriented, and proven ability to manage multiple tasks.
• Ability to work independently with minimal supervision while being a strong team player.
• High proficiency in Microsoft Office (Word, Excel, PowerPoint).