Admin Executive, KL

About us

TAC Consulting Limited is a consulting firm focusing on providing actuarial and finance advisory services and resources support to financial institutions and insurance companies. Our firm is a fast-growing consulting firm with main office in Hong Kong with a branch office in Malaysia, Singapore, Korea and Taiwan, and client network spanning across the Asia Pacific region.

About the role

An Administrative Executive (Mandarin Speaking) for the Malaysia office who will play a pivotal role in ensuring the smooth operation of the office environment. You will work closely with the Head of HR & Operations to establish and optimize administrative workflow and processes.

Key responsibilities

• Manage daily office operations to ensure a functional and welcoming work environment.
• Organize and maintain both physical and digital files, records, and databases accurately to ensure easy access to essential information.
• Assist HR with onboarding and other employee-related tasks.
• Collaborate with team members and stakeholders on special projects and initiatives.
• Handle travel arrangements and itinerary scheduling when applicable.
• Plan and implement local employee engagement events and activities that enhance satisfaction and morale.
• Act as the primary point of contact for Malaysia office-related inquiries.
• Develop and implement local administrative policies and procedures.
• Support ad-hoc tasks when required.

About you

• Minimum 3 years working experience in office operations or administrative support.
• High proficiency in speaking and writing English and speaking Mandarin.
• Strong organizational skills and attention to detail to ensure precise document administration.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Demonstrated ability to work independently and make sound judgments, while also being a collaborative team player.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Eagerness to learn and grow in office management and administrative support.
• Proactive attitude and willingness to take initiative in solving problems and improving processes.
• Legal authorization is required to work in the position's location.

Benefits

• 5-day work week
• Competitive remuneration package