Admin Executive (Logistics)

Our business is growing FAST and we are looking for the right people for our MAJOR business expansion plan.

Benefits:

• Annual performance bonus
• Overseas Incentive Trip
• Medical and Hospitalization benefits
• Excellent career prospect
• Good Personal and Professional Development Program

Job Summary

The Administrative & Logistics Executive role is responsible for coordinating with internal and external stakeholders to ensure a timely, safe, and accurate movement of deliveries from shipping, customs, and warehouse store. The role requires systematic record-keeping, quick decision-making, attention to detail, and ability to think out of the box to resolve issues that arises.

Key Responsibilities

1. Coordinate with freight forwarders, customs agents, and relevant parties on import and export shipments, customs clearance, and shipping documentation.
2. Liaise with external logistics providers and relevant parties to arrange delivery schedules, collection times, transportation, and other shipment requirements.
3. Coordinate with internal departments such as Sales, Finance, and Operation to ensure smooth and timely stock movement and delivery arrangements.
4. Prepare and coordinate Delivery Orders (DOs), invoices, and other shipment- related documents for stock movement and deliveries.
5. Coordinate the collection and delivery of stocks from the warehouse to customers, distributors, branches, and other designated locations.
6. Ensure all stock movements, collections, and deliveries are properly recorded and supported by the relevant documentation.
7. Maintain proper and up-to-date records of warehouse operations, logistics activities, shipments, deliveries, and stock movements.
8. Arrange and coordinate stock deliveries with external logistics providers/transporters.
9. Monitor delivery status and follow up with logistics providers to ensure stocks are delivered accurately, safely, and on time.
10. Handle delivery discrepancies, damaged goods, missing stocks, delays, and other logistics issues, and coordinate the necessary follow-up and resolution.
11. Perform any other warehouse, logistics, and administrative duties as assigned by Management.

Job Requirements

• Possess a Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a related field; or relevant working experience.
• Preferably 2–4 years of relevant experience in warehouse, logistics, shipping, import/export, or administrative coordination.
• Experience in coordinating with transporters, freight forwarders, customs agents, and third-party logistics providers will be an advantage.
• Familiarity with import/export procedures, customs clearance and shipping documentation is preferred.
• Good organizational and coordination skills with the ability to manage multiple deliveries and priorities.
• Good communication and interpersonal skills when dealing with internal departments and external parties.
• Able to maintain accurate records and documentation.
• Proficient in Microsoft Office, particularly Excel and Word.
• The business language in BREGO is English, therefore fluency in this language is essential. Fluency in other language(s) is advantageous.
• Computer literate
• Knowledge of GDPMD – to be attained if incumbent does not possess this knowledge.